Productive Flourishing
Productive Flourishing
090: Q&A - How to Plan Your Day Based On Your Energy Levels (+ more)

090: Q&A - How to Plan Your Day Based On Your Energy Levels (+ more)

This is our first Q & A episode and I’m excited about it. In today’s episode I discuss: 1) creative ways to use the results from your productivity heat map, 2) how I suggest people approach heat mapping when their schedule is largely determined by somebody else, and 3) what tools I use for blogging. At the end of the episode I’ll let you know a few of the other questions I’m going to be answering in the next Q & A so keep your ears open for that. Ready? Let’s do this!

Key Takeaways:

[0:56] Thank you to for sponsoring episode #90.

[2:00] What’s going on with the format of the show?

[6:11] Question #1 from Jennifer - What are some creative ways to use the results from your productivity heat map?

[7:59] Think about the 4 different types of blocks you might have throughout your day - Creative, Social or Service, Admin, and Recovery.

[9:05] What’s the schedule sorting game and when should you play it? 

[10:35] Basically, you plan your day based upon the different blocks & you use those blocks very seriously.

[16:30] Question #2 from Laura - How does Charlie suggest to approach heat mapping when your schedule is largely determined by somebody else?

[18:32] Charlie's first tip is to un-schedule a day from your schedule.

[20:22] Charlie’s second tip is to separate what’s on your schedule with how you actually feel.

[22:25] Bottom line on what to do when you don’t have autonomy over your schedule? Listen in for the communication piece you can steal and use with your workplace.

[25:23] Question #3 from Patricia - What tools does Charlie use for blogging?

[26:22] Writing tools: TextMate or Lightroom, then copied them into WordPress.

[28:17] Charlie uses an Idea Garden to capture blog post ideas.

[29:05] Another tool is the Blog Post Calendar which you can download for free.

[30:04] Charlie uses Jetpack by WordPress and Google Analytics to keep track of stats.

[31:21] Charlie catalogs posts mostly by memory.

[32:05] Social media tools: The native platforms like Twitter, Facebook, then Buffer and now Edgar. 

[33:25] What about refreshing and recycling social media content?

[37:36] A recap of the tools: Google Docs, Jetpack for WordPress Stats or Google Analytics, Blog Post Calendar, Edgar, and Rainmaker.

[38:11] Big thanks to Jennifer Layton, Laura Hackle and Patricia Bravo for their great questions.

[38:21] Coming up on the next Q & A: Examples of triggers & why they matter, how Charlie worked through with what needed to happen with the Live Your Legend transition, and maybe one of your questions which you can email to

[38:39] If you liked this episode or the show in general, please leave a review or rating on iTunes to help us reach more people. Go to for a walkthrough on how to do this!   

Mentioned in This Episode:

@CharlieGilkey on Twitter

Episode 47: The Future of the Creative Giant Show

Get more done in less time by heat mapping your productivity

Idea Garden

The Blog Post Planner and Calendar





Jetpack for WordPress

Google Docs

WordPress Stats

Google Analytics



Productive Flourishing
Productive Flourishing
Productive Flourishing (formerly the Creative Giant Show) explores how to do the work that matters to become your best self in the world. Host Charlie Gilkey and occasional co-host Angela Wheeler take listeners on a deep dive into the lives of leaders, changemakers, creatives, and entrepreneurs who are thriving in life and business by doing work that matters. Listen in to see how they cultivate meaning, success, and happiness as well as their approach to productivity, business, health, and the challenges (yes, even the deep, dark ones) that show up in their lives.